JV Accountant at Seplat Energy

Purpose of the Job: 

Ensures accurate cost reporting and joint venture Partner relationship management

This role is responsible for the following:

I. The compilation and support for approval of the annual budget and performance by the JV Partners.

II. Coordinating the monthly cash call process.

III. Reporting and defending the monthly returns to the JV Partner at the SUBCOM level.

IV. Active pursuit of the cash call receivables from the JV Partners and providing real-time information on cash call status.

V. Coordinating the performance review exercises and ensuring all necessary documentation is provided for cost recovery.

VI. Monitoring the performance of operated JV blocks against budget and proffer recommendations for improvements.

VII. Coordination and support of JV Audits and responses.

VIII. Overall JV Partner relationship management at the SUB COM level.

Principal Accountabilities: (Describe the important 8 – 12 accountabilities/responsibilities of the job, i.e., what needs to be achieved and why. Start with the most important and number each one separately)

Actively pursue all avenues to ensure payments are processed timely

• Manage relationships within NPDC and NNPC staff to facilitate preparation and processing of cash calls
• Follow up with NPDC Treasury and monitor cash call payments
• Prepare and follow up with letter requests on Partners funding and give feedback
• Proactively advise on any issues that may hinder the timely processing of cash calls
• Act as JV Finance focal point in Benin

Monthly Returns/Cash Call Meeting Coordination

• Collate individual departmental Cash Calls and packaging for submission to NPDC
• Coordinate pre-Cash Call/Returns meeting before meeting with NPDC
• Follow up with all Subcommittees on all outstanding Cash Call/Returns issues to ensure that required backup documentation is made available for the approval of Returns/Cash Calls set aside.
• Collate and signoff monthly cash calls and returns with NPDC
• Prepare reports for Management use after the conclusion of the monthly review meetings with the JV Partner.

Cost Performance/Budget/ Work Program Support

• Work ahead of performance/budget review meetings to engage and sensitize NPDC Finance of costs to be expected
• Follow up with NPDC to ensure all outstanding costs yet to be approved are reviewed with a favorable outcome
• Ensure all required documentation to facilitate signoffs are made available to NPDC representatives
• Coordinate the SUBCOM meetings and make Finance presentations.
• Provide support for the TECOM and OPCOM meetings.

NPDC Receivables Reconciliation

• Prepare and ensure approval of ITD Receivable position signoff off with NPDC monthly
• Prepare and ensure approval of monthly cash call position statement with NPDC clearly stating individual partner’s funding position.
• Preparation of monthly Treasury advice on the Consolidated Cash Call payable

Month-EndEnd Close Activities

• Review the ledger to capture errors before the cutback
• Alternate staff for Western Asset Cutback

Unitized Field JV Finance Focal Staff

• Cash Call request reviews/approval
• Ensure timely submission of returns by the operator as at when due quarterly
• Cash Call/Returns Reconciliations
• Weekly reporting on JV activities
• Finalize/formalize the cash call review process by obtaining a FINCOM signoff
• Thoroughly review reported performance to ensure that only valid costs are approved by Seplat

Audits/Ad-hoc Assignments

• Promptly respond to Audit queries from NPDC/NUPRC/other government agencies.

Dimensions: (Record any significant quantities on which job has some effect, e.g. budget or turnover, records processed, employees supervised, including personnel at other locations, if appropriate).

This position supports the Company’s liquidity position by ensuring the budget and cash call process are run in line with the JOA provisions for a prompt cash settlement and optimum cost recovery.

Relationship: (Who are the job holder’s most important external/internal contacts and for what purpose?)

Internal: Western Asset; SCM, HR, Audit, ERM, Finance, Legal, IT, and other support functions.

External: NPDC and other Government Agencies; External Auditors, etc.

Job Context and Challenges: (Identify the most complex or demanding aspects of the job)

CASH CALL -This involves liaison with individual departments to come up with total estimates required by the organization for the Business period/Month(s)with total recourse and reference to the Approved budget to ensure that only the existing budget is a line called for stated activities, Reviewing the Calls with internal SUBCOM to ensure proper alignment with Organization strategy, and ensuring that Calls required to meet Seplat need is approved during the subsequent review meetings with

BUDGET -working with all Company’s multidisciplinary Departments to arrive at the required activities for the Budget year, ensuring that appropriate UAP Codes are used on budget OPEX or CAPEX Budget line items, consolidating all budgets, and driving the Management endorses Budget through adequate preparation to defend and justify Budget at SUBCOM, TECOM and OPCOM meetings to secure approval

PERFORMANCE -Generation of individual SUBCOM performance from the SUN Accounting system using the Q&A reporting system, reviewing the reports to ensure that it is appropriately coded in line with the approved budget UAP Line items, Organizing and coordinating the financial reviews with SUBCOM, TECOM, and OPCOM.

Job Knowledge and Qualifications: (Indicate minimum knowledge and essential background qualifications necessary to perform the job competently)

Degree or Equivalent in Accounting, Qualified Accountant, and Knowledge of Joint Venture Accounting process in the oil and gas industry.